Skip to main content

Integrated Planning, Policy and Regulations

Introduction

Integrated Planning, Policy and Regulations focuses on  innovative forms of governance, on policy preparation, and on the right regulatory frameworks that are needed to enable and foster large-scale implementation and roll-out of climate-neutral and smart city solutions. Cities need an adequate set of framework conditions in the field of policies, regulations and monitoring in order to be able to smarten up. Besides, new governance concepts are required  that help to line up urban stakeholders: not only city administrations, but also other government levels, businesses, citizens, NGOs, and research organisations. This alignment of stakeholders is a key to a successful preparation and execution of any climate-neutral and smart city plan.

This requires not only technical coordination and planning capabilities, but also more inclusive participatory and consultation processes, and better collaboration within and across traditional policy and administrative boundaries within and between cities and communities.

Integrated Planning, Policy and Regulations Action cluster roadmap

Description

Through collaboration between its initiatives, the Action Cluster has developed the concept of integrated planning and implementation as its key concept. It addresses six persistent problems often hampering progress when climate-neutral and smart city plans are prepared and executed.

The Action Cluster works together with European cities, businesses, research institutes and academia to build together the climate-neutral, smart and sustainable cities of the future and address these persistent problems by working along the following lines in four initiatives

  1. Further developing and fine-tuning of the process and best practices we recommend for integrated planning and implementation in the Smart City Guidance Package:

In the initiative “From Planning to Implementation and Upscaling of Smart City Projects”, led by Judith Borsboom (Locality) and Margit Noll (JPI Urban Europe),  partners collaborate on the exchange of experiences and lessons learned on the process of integrated planning and implementation of climate-neutral and smart city strategies and portfolios of projects, as well as on their upscaling and replication afterwards to achieve urban transition on an increasing scale across Europe.

  1. To monitor gaps with available tools and define appropriate KPIs and the relation with standardisation issues:

The initiative “Tools for Decision-Making, Management and Benchmarking”, led by Bernard Gindroz (BGM Consulting). It focuses on the identification of decision-makers’ needs for tools. Together we analyse existing KPIs and we monitor the need for additional KPIs. In addition, we aim to develop a EU-harmonised standardisation. In this context, we work with all standardisation-related developments, both at EU level (CEN, CENELEC, ETSI, EU projects etc.) and globally (ISO, IEC, ITU), and thus contribute to coordinating initiatives and converging to common set of standards.

  1. Identifying main problems in regulatory frameworks for climate-neutral and smart city solutions and technologies across Europe and making proposals for improvement

The in 2020 established initiative “Regulatory Frameworks” is led by Annemie Wyckmans (NTNU), Marit Myrstad (Trondheim Kommune) and Klaus Livik (Powel). The Initiative will identify and support concrete changes for the regulatory framework to become an enabler towards climate-neutral cities, rather than a barrier. It will be based on the experiences of +CityxChange and other SCC01 Lighthouse projects, and further developed together with Smart Cities Marketplace experts and practitioners.

  1. Engaging Member States in the Six-Nations Forum

This initiative is led by Graham Colclough (Urban DNA). Smart cities progress will be inhibited without an enabling market environment in place. This initiative works with Europe’s six  leading and/or large Member States to compare and share strategies, policies, and programmes; and package up resulting good practices. Several workshops and meetings have resulted in a number of guidance documents. 6-Nations members include: AT, DE, ES, FR, NL, UK.

Latest News

We are very happy to announce that our project idea on co-creation with local stakeholders using digital twins for integrated planning has been selected as the most mature project of the first Smart Cities Marketplace Matchmaking on 26 April 2021.

The appointed pitch judges congratulated for this collective effort of the Action Cluster Integrated Planning, its initiatives, the AugmentCity team and all involved! The matchmaking experts of the Marketplace will offer an extra two-hour incubator session to the successful project idea!” We want to thank all contributors of the factsheet, the business model canvas and Pierre Major (AugmentCity Aalesund) for presenting so well the pitch!! Congrats to Judith Borsboom- van Beurden; Bernard Gindroz, PhD, Georg Houben Annemie Wyckmans Christoph Gollner Alessandra Barbieri (city of Florence)  Francisco Rodriguez Pérez-Curiel. 

Achievements to date

  1. Publication Vademecum for synergies between European Structural and Investment Funds and other EU funding programmes in February 2021

Together with Andrea Di Anselmo  of  META GROUP, Irene Creta – APRE/GIURI,  Action Cluster Chair Simona Costa (TOUR4EU) published guidance for synergies between European Structural and Investment Funds and other EU funding programmes in February 2021.

Synergies between different European Union funding lines can significantly multiply investment in research and innovation activities and their impact by supporting innovative ideas through the innovation cycle or along the value chain to get them to market. Therefore, in the 2021-2027 programming period, the European Commission intends to further promote synergies between the structural funds and the ordinary programmes included in the Multiannual Financial Framework and the initiatives belonging to the Next Generation EU package, seeking to simplify those bottlenecks that in the previous programming period hindered wider and more effective implementation. The GIURI (Informal Group of Italian Representative Offices in Brussels active in the field of Research and Innovation) prepared a Vademecum: a toolbox for regional and national managing authorities to accompany the European negotiations and a mapping of best practices on synergies in Italy both using structural funds in the period 2014-2020 and own resources, as possible hints for future programming. The Vademecum also deals the contribution of synergies in response to the pandemic caused by COVID-19 in the post-Covid-19 "Next Generation EU" recovery package and on the 2021-27 Multiannual Financial Framework. <add hyperlink>

  1. The Climate-Neutral and Smart City Guidance Package: a summary (2020) summarising Smart City Guidance Package has been developed with additional information on financing projects and was published November 2020.
  1. Launch new Initiative on Regulatory Frameworks, led by Annemie Wyckmans (NTNU), Marit Myrstad (Trondheim Kommune), Klaus Livik (Powel) on 29 October 2020, about 70 attendees
  1. Presentations  
    • Smart City Guidance Package for „Community on Practice of Cities  Webinar How to scale up digital solutions in smart cities and communities?”, organized by DG-Connect at 26 May 2020
    • Presentation of the Smart City Guidance Package as part of the SCC-01 lighthouse project SmartenCity Academy Lesson 4 on 22 September 2020     
                                  
  2. Special event at Smart  Sustainable Planning for Cities and Regions Conference – 10 December 2019 – hosted by EURAC, 80- 100 attendees
  • Organised by Action Cluster IPPR together with Urban Europe Research Alliance, JPI Urban Europe, SET Plan 3.2 Positive Energy Districts, Horizon 2020 smart city lighthouse projects Smarter Together, REPLICATE, +CityxChange and STARDUST, the European Energy Award, and Tuscan Organization of Universities and Research for Europe
  • Focus on how local governments can be better supported
  • Report of the event in Springer book in series Green Energy and Technology, published March 2021, summary on the website of the Action Cluster
  • Key take aways:
    • Cross-domain working, multidisciplinarity and profound stakeholder engagement are of paramount importance for making districts or cities effectively smarter and more energy-efficient, and Europe provides many excellent examples;
    • A commonly accepted definition of integrated planning and implementation is still lacking and some key aspects of smart and energy-efficient cities are not always incorporated, such as urban data as an enabler. A comprehensive definition could facilitate the integration of different concepts and tools in future, enlarging their joint applicability for users as city administrations;
    • To better support local governments, it would also help to make current concepts and tools better accessible for time-pressured city administrations, adapt them towards specific urban situations and contexts, and translate them into specific local processes and procedures;
    • There are still some persistent knowledge and innovation gaps research could address, such as making clear which technologies are when applicable, which stakeholders should be engaged then, and which dilemmas can be expected; or: investigating how to make smart city plans ready for procurement;
  • Next to Horizon Europe and Green Deal funding, ERDF funding will be available for local innovation, while synergies between ten European direct funding programs (including Horizon Europe, Digital Europe and Invest EU and ERDF) will be possible to promote the entire chain from low to high Technology Readiness Level, stimulating not only SME participation but also providing opportunities for researchers and practitioners;
  • The commitment of 100 cities through city contracts as planned by the Mission on Climate-Neutral and Smart Cities in Horizon Europe, would mobilize citizens, policies and actors well beyond research and innovation.
  • A summary of the event can be found here.
  1. By JPI Urban Europe/SET Plan Action 3.2 PED Programme
    • Launch Positive Energy Districts pilot call;
    • ERA-NET Cofund PEDs (ENPED): proposal submitted; update of PED Booklet;
    • Viable Cities (SE) new member of Programme Management, focusing on replication strategies;
    • cooperation with SCALE project started.
  1. JPI Urban Europe
    • Project Results Catalogue in ERA-NET Cofund Smart Urban Futures (ENSUF) now online; 
    • ERA-NET Cofund Urban Accessibility and Connectivity (ENUAC), first call launched;
    • ERA-NET Cofund on enhancing urban transformation capacities, first call in preparation.                                                                                                                    
  2. Preparation of Urban Partnership DUT
    • development of roadmaps for the 3 pillars (PEDs, District Doughnuts, 15 minutes city).                                                                                                                                
  3. Final version of the SCGP

A concrete deliverable of the initiative is the Smart City Guidance Package (SCGP). This guide supports the implementation and design of smart city strategies and plans by making best use of capacity and by sharing knowledge and experience. The Smart City Guidance Package serves as manual of best practices, real cases, examples on implementation and replication of Smart City Projects to be consulted by every potential Smart City word-wide. It includes common pitfalls and solutions during the implementation of smart cities projects and defines a set of KPIs to ensure optimisation of city programmes, planning, implementation and management. This ambitious project was led by NTNU. The final version of the SCGP was launched on 8th May 2019 in Brussels at the Committee of the Regions.
Download the Smart Cities Guidance Package (available under Creative Commons License)

Next Steps

The next steps include

  • organisation of an event to present the Vademecum
  • inventory of issues in regulations, especially in the energy field
  • overview of needs for standards
  • SCGP Summary translated in EU languages
  • upscaling from testbeds to adoption
  • web-based version of the SCGP as an online Wiki tool.

Contact

Get in contact with the Integrated Planning Action Cluster at integratedplanning@eu-smartcities.eu.

 

Regulatory Frameworks

Action cluster

Integrated Planning, Policy and Regulations

Active Members

3

Live documents

1

Management

Simona Costa
Chair
Judith Borsboom-van Beurden
Co-Chair
Georg Houben
European Commission Official
Graham Colclough
Initiative Lead
Johannes Riegler
Initiative Lead
Margit Noll
Initiative Lead
Bernard Gindroz
Initiative Co-Lead

Documents

Digital Twins-Integrated Planning Factsheet.pdf
English
(765.03 KB - PDF)
Download 
Vademecum 2021.pdf
English
(1.78 MB - PDF)
Download 
Press release SCGP 8 May 2018.docx
English
(611.38 KB - DOCX)
Download 
Session UERA EIP 19072020 v2.docx
English
(1.91 MB - DOCX)
Download 
Presentation of CITYkeys on KPIs and standardisation at the AC meetings Workshop
English
(1.25 MB - PPTX)
Download 
The Roadmap for the Market Place of the EIP-SCC
English
(1.93 MB - PDF)
Download 
Analysing the potential for wide scale roll out of integrated Smart Cities and Communities solutions
English
(9.57 MB - PDF)
Download 
80 Best Practices - Analysing the potential for wide scale roll out of integrated Smart Cities and Communities solutions
English
(9.17 MB - PDF)
Download 
Scaling up & Replication of Smart City and Community Plans
English
(703.98 KB - PDF)
Download 
Presentation of Follower Cities at the Action Cluster Meeting: City of Graz
English
(1.67 MB - PDF)
Download 
Presentation of the Initiative on Tools for Decision Making and Benchmarking AC meetings Workshop
English
(981.85 KB - PPTX)
Download 
Presentation of eea on KPIs and standardisation at the AC meetings Worksho
English
(1.16 MB - PPTX)
Download 
Working Document: Discussion document of the AC Meetings June 2017
English
(934.71 KB - DOCX)
Download 
Smart Cities Guidance Package: Intermediate Version
English
(5.93 MB - PDF)
Download 
Integrated Planning & Regulation Commitments
English
(234.74 KB - PDF)
Download 
Tools For Decision Making, Management and Benchmarking Infographic
English
(693.65 KB - PDF)
Download 
From Planning and Implementation to Scaling up of Smart Cities Infographic
English
(701.43 KB - PDF)
Download 
AC Meeting Agenda - June 2017
English
(146.64 KB - PDF)
Download 
Plenary Session - AC Pitches | Simona Costa IPPR Presentation | AC Meeting June 2017
English
(1.43 MB - PDF)
Download 
Smart Cities Guidance Package: Introductory document and methodological note
English
(1.71 MB - PDF)
Download 
Integrated Planning & Policy Regulation Action Cluster Meeting - October 2017 - Agenda
English
(902.37 KB - DOCX)
Download 
Smart Cities Guidance Package: Introductory document and methodological note - Nordic Edge Expo 28/09/2017, Stavanger
English
(1.71 MB - PDF)
Download 
Integrated Planning Policy & Regulation Workshop | AIRAKSIEN - CITYkeys | AC Meeting June 2017
English
(1.15 MB - PDF)
Download 
Integrated Planning Policy & Regulation Workshop | Simona Costa | AC Meeting June 2017
English
(1.43 MB - PDF)
Download 
Integrated Planning Policy & Regulation Workshop |Panel Discussion on KPIs and Standardisation Dr. Bernard GINDROZ | AC Meeting June 2017
English
(1.03 MB - PDF)
Download 
Integrated Planning Policy & Regulation Workshop | SCIS - Iglar | AC Meeting June 2017
English
(502.18 KB - PDF)
Download 
Integrated Planning Policy & Regulation Workshop | Nussmueller - Graz | AC Meeting June 2017
English
(1.67 MB - PDF)
Download 
Integrated Planning Policy & Regulation Workshop | Riegler Scaling up & Replication of Smart City and Community Plans | AC Meeting June 2017
English
(703.98 KB - PDF)
Download 
Integrated Planning Policy & Regulation Workshop | Sporndoli European energy award | AC Meeting June 2017
English
(630.05 KB - PDF)
Download 
SDBE | Finland case Prof. Miimu Airaksinen, VTT | AC Meeting June 2017
English
(759.75 KB - PDF)
Download 
Integrated Planning Policy & Regulation Workshop Document | AC Meeting June 2017
English
(712.78 KB - PDF)
Download 
Horizon 2020 Work Programme for R&I 2018-2020
English
(1.87 MB - PDF)
Download 
Secure, Clean and Efficient Energy System
English
(2.99 MB - PPTX)
Download 
Call for H2020 Lighthouse Projects - Smart Cities and Communities 2018
English
(559.72 KB - PDF)
Download 
EIP GA Brfast Capture_T9 e T11.compressed.pdf
English
(1.06 MB - PDF)
Download 
How National Governments Can Help Smart Cities Succeed
English
(285.93 KB - PDF)
Download 
11 10 2017 Minutes AC Mtg_ IPPR light version.pdf
English
(469.49 KB - PDF)
Download 
General Assembly 2017 Breakfast Session | Table 15: Building Confidence & Smart City Roadmap
English
(1.01 MB - PDF)
Download 
General Assembly 2017 | Full Report (excluding Breakfast Sessions)
English
(683.12 KB - PDF)
Download 
EIP-SCC Brochure
English
(8.01 MB - PDF)
Download 
Integrated Planning, Policy and Regulation Action Cluster Meeting
English
(648.81 KB - PDF)
Download 
Sustainable Energy Retrofit Process Management for Multi-Occupancy Residential Building with Owner Communities
English
(6.1 MB - PDF)
Download 
General Assembly 2018 Report
English
(2 MB - PDF)
Download 
Agenda Integrated Planning and Business Models Action Clusters Meeting for EU Week of Regions and Cities
English
(325.63 KB - PDF)
Download 
Press Release: Smart Cities Guidance Package on Tour and... It Works!
English
(9.03 MB - PDF)
Download 
EIP-SCC General Assembly 2019 Report
English
(4.19 MB - PDF)
Download 
Smart City Guidance Package LowRes 1v22 (002)_0.pdf
English
(8.1 MB - PDF)
Download 
Briefing Slides for the Action Cluster Initiatives Workshop - 25 Sept 2019
English
(1.71 MB - PDF)
Download 
A new EIP-SCC Initiative on Regulatory Frameworks within the Integrated Planning, Policy and Regulation Action Cluster
English
(922.56 KB - PDF)
Download